Creating Category Reports

Category reports allow you to track income and expenses across accounts and categories of your choosing and over the time period of your choice. Creating Category reports is easy, just follow the steps below.

Creating a Category Report:

Select the Reports View by selecting "Reports" from the Account List.
Select the "Category" button on the top bar.
Click the "+" button underneath the reports table on the top left.
You can rename the new report by double clicking the new report's name in the "Report Name" column of the table and entering the new desired name.
Select the desired "Start Date" and "End Date" for the report.
Select the "Frequency" of report under the dates. This "Frequency" is for listing comparative time intervals within the report's date range when using some List Styles.
Select whether or not to include transfers in this report using the "Include Transfers" checkbox.
Choose the desired "List Style" of the report (Categories with Intervals, Categories with Intervals and Transactions, Categories with Transactions, Intervals and Transactions, or Transactions).
Add the account(s) you would like to see information for.
Add all the categories you would like to see information for.
View the results using the options on the "Category Report" bar in the middle of the screen. You can see all the details of the income and expense categories in a table, in a PDF view showing what would be printed, or in graph view.

Report Formatting "List Style" Option Information:

"Categories with Intervals" - The report's information is formatted as category listings with time interval information based on the report's "Frequency" setting.
"Categories with Intervals and Transactions" - The report's information is formatted into category listings with time interval information based on the report's "Frequency" setting and lists the transactions for each category and time interval.
"Categories with Transactions" - The report's information is formatted into category listings and lists the transactions for each category.
"Intervals and Transactions" - The report's information is formatted into time interval listings based on the report's "Frequency" setting and lists the transactions for each time interval.
"Transactions" - The report's information is formatted as a single list of transactions based upon the report's settings.

Category Report Notes and Tips

Accounts marked to "Hide Balance" are not included in reports.
You can change the currency for the report by Control clicking the name of the selected report and choosing the desired currency.
You can change the grouping style for the report by Control clicking the name of the selected report and choosing the desired grouping style (None, Transaction Type or by Payee).
Double clicking a transaction in the "List View" table for a report will go to that transaction in its respective account.
Transactions shown with an asterisk before the date indicate a split transaction.
The "Other Income Categories" and "Other Expense Categories" listings will be for all categories that are not included in the report's list of categories to be reported on.
The Table List View for the report has optional columns that can be shown or hidden. You can Control click the table to display the table's contextual menu with selections for setting the optional columns and column sorting.
Generated PDFs from the report are based on the columns shown in the Table List View (WYSIWYG). Their font and colors for headings and numbers are based on user preferences.
You can force the generated PDFs to reload by Control clicking the PDF view and selecting "Clear All PDF Reports".
With Category reports there are separated views for "All", "Income" and "Expenses" and you can choose to print the shown PDF report by Control clicking the PDF view and selecting "Print Shown Report".
You can change the PDF layout of transactions to show all transaction info on across two lines by Control clicking the PDF view and selecting "Print All Transaction Info On Two Lines For Report".
You can also change the type of graph shown (bar or pie chart) by Control clicking the graph view.
You can export the report to a CSV or PDF file using the "Export" button under the reports table on the top left.
There are several Keyboard Shortcuts making navigating reports easier:
Raise Report Results View: ⌘ 3
Lower Report Setup Details View: ⌘ 4
Show Report Table List View: ⌘ 1
Show Report PDF View: ⌘ 2
Show Report Graph View: ⌘ 5
Expand All Report Table Items: ⌘ Right Arrow
Collapse All Report Table Items: ⌘ Left Arrow
Switch to Category Report Income Results: Shift ⌘ I
Switch to Category Report Expense Results: Shift ⌘ E

Creating Category Reports

See also